Five coworkers meet over a video-chatting service for a virtual meeting.

How to Overcome Virtual Meeting Challenges

  • 0
  •  0

When managing and working as a remote team, communication is critical and often comes in the form of virtual meetings. However, these virtual meetings bring challenges. Here are four common difficulties you may experience during remote meetings and what you can do about them:

Challenge #1: Workers Have Trouble Accessing the Meetings

Virtual meetings are often delayed due to employees having difficulty logging into and accessing the meetings. Whether your new system has a glitch or an employee’s computer doesn’t have the needed software, everyone’s time is wasted until the problems are resolved.

Solution:

Encourage all employees to log in to meetings at least five minutes prior to the start time. Also, aim to use the same platform for every meeting. This will help familiarize employees, and you will hopefully encounter fewer delays. HiringThing Pro Tip: Ensure you can communicate in other ways with anyone you’re scheduled to meet with in case you have trouble accessing the meeting. HiringThing employees use Slack and texting most when this happens. 

Challenge #2: Employees Are Not Engaged

To ensure that everyone can hear, most employees mute their computer microphones. While this is a general courtesy, it also makes it hard for them to be engaged in the conversation. In addition, if you are on a large conference call rather than a video chat, you may not even know whether employees are still present and listening.

Solution:

Increase engagement by assigning various employees different topics to discuss during meetings. You may also want to give each employee two or three minutes after a certain topic or at the end of meetings to ask questions, voice concerns, etc. HiringThing Pro Tip: We’re big believers in no unnecessary meetings here at HiringThing. If every meeting you attend is vital, there’s less room for disengaging. 

Challenge #3: Time Is Wasted Learning Certain Features and Capabilities

During meetings, you may want to access unique features offered by the meeting software, such as screen-sharing capabilities. However, if the meeting facilitator is unfamiliar with how to use these features, he or she may waste everyone’s time while trying to learn.

Solution:

Encourage the facilitator to determine what features and capabilities he or she needs and spend time learning them prior to the meeting. This will make for a more streamlined, productive meeting. HiringThing Pro Tip: Make learning virtual meeting platforms part of a new employee’s onboarding. Once you master one platform, it’s easy to master others. 

Challenge #4: Your Regular Meeting Software Goes Down

Technology issues will arise, sometimes out of your control. You may have a meeting scheduled only to discover that your regular application is experiencing technical issues. When this happens, don’t fret. Be flexible and always have a “plan B.” For example, you may need to do an audio call rather than a video conference or reschedule the meeting. Become familiar with various meeting applications and options for when these tech issues occur — because they likely will.

Solution:

The perfect virtual meeting is hard to achieve. However, by being flexible, encouraging employees to become familiar with meeting applications, and finding ways to keep them engaged, you will have much more productive, beneficial, and efficient team meetings. HiringThing Pro Tip: Be flexible with meeting times when things go right too! We here at HiringThing love reclaiming time if our meetings run shorter than scheduled. Just because a meeting is scheduled for an hour doesn’t mean it has to last that long! 

HiringThing has been a fully remote company since 2012. We know a thing or two about virtual meetings. You can visit the HiringThing Remote Work Hub for all of our remote work insights.

About HiringThing

Approachable and adaptable, the HiringThing platform empowers everyone, everywhere, to hire their dream team. Try HiringThing’s easy-to-use, feature-rich applicant tracking system with a free 14-day trial today!

Author: Alisiana Peters

Alisiana is a senior marketing coordinator at HiringThing, an award-winning online recruiting software provider dedicated to changing the way businesses hire talent. Questions? Contact HiringThing Marketing.


No Comments

    Leave A Comment