As more individuals are turning to remote positions outside of the traditional office culture, new challenges arise. With employees scattered across the country or even the world, your company data and network are more susceptible to attacks. In fact, according to an analysis from SiteLock, the average website is attacked approximately 44 times per day and 16,060 times each year. Let’s take a look at several safety measures you can take to protect your employees and your company data:
Utilize Specific Password Guidelines
One weak password can be all an attacker needs to access your company’s network and any confidential data that can destroy your company. Issue strict password guidelines to ensure there are no weaknesses in password protection. Consider instituting the following guidelines:
- All passwords should be 12 to 15 characters long and include a wide variety of characters.
- All passwords should include both uppercase and lowercase letters.
- Passwords should not be changed frequently. While this was once recommended, experts now suggest long wait periods between changes, as new passwords are often similar variations of old passwords.
- No two passwords should have any similarities.
Require the Use of a VPN
A virtual private network will allow your employees to work through a secure and encrypted network. This is important if your employees work in public places such as coffee shops or libraries, as it prevents unwanted eyes from accessing the network and confidential data. As you consider a VPN for your remote team, ensure that it provides fast speeds and is reliable. The last thing you want is a slow system that reduces productivity.
Also, remember that you receive what you pay for. Avoid free VPN solutions, as they will not provide the security and protection you need and will have very limited services and features.
Have One Main Storage Hub
Without a main storage hub, your employees store sensitive and confidential data on their personal computers and laptops. What happens when these devices are stolen or hacked? With one main storage hub, such as a secure cloud location, all files are secure and you don’t have to worry about your team’s carelessness. You can also easily retrieve documents and information when needed.
If you choose to have one main storage location, specify all storing guidelines in your remote employee policy. This will ensure all employees are on the same page and all expectations are clearly outlined.
Conduct Regular Training
Take the time to regularly train your employees on how to protect and save vital work information on their own. Teach them how to utilize the cloud storage system, the importance of passwords, how to protect against viruses, how to detect a breach, etc. The more your employees know, the better they will protect your company’s information.
Data and information safety must be a priority when you work with a remote team. By obtaining the proper training, services, and hardware, you will be better protected against the dozens of threats that come against your information each day.
Author: Alisiana Peters
Alisiana is a senior marketing coordinator at HiringThing, an award-winning online recruiting software provider dedicated to changing the way businesses hire talent. Questions? Contact HiringThing Marketing.